Executive Assistant/Office Manager – Full Time

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Executive Assistant/Office Manager – Full Time Date Posted: Dec-1-2017
Company Christophe Harbour Development Co.
Address P.O.Box 2131, Basseterre, St. Kitts
Deadline Dec 22nd, 2017
Category Executive and Management
Status Full Time
Job Description
Are you self-motivated, precise, customer-care focused, enthusiastic, flexible and innovative? Do you have a sense of urgency, professional mindset and enjoy working in a luxury fast paced environment with variety? Do you want to build a career in the luxury hospitality industry?

If you answered yes, a career with Christophe Harbour could be perfect for you.

About Us

Christophe Harbour is an ultra-luxury lifestyle development in exquisite St. Kitts. For more information about our resort and services go to www.christopheharbour.com.

Join us on our journey to create an extraordinary legacy of distinctive luxury experience in the Caribbean. We are looking for remarkable individuals who have what it takes to be a member of the Christophe Harbour team.

Role Summary

You will be responsible for the professional executive support directly to the Vice President of Operations, through efficient administrative, organisational and logistical services. In this role you will serve as the primary point of contact for internal and external stakeholders on all matters relating to the office of the Vice President of Operations for Christophe Harbour Development Company.

Responsibilities

Executive Support

• Plans and coordinates the Vice President’s schedule and diary. Arrange and coordinate internal and external meetings on behalf of the Vice President.

• Set up and maintain an accurate paper and electronic filing systems for correspondence and other material.

• Compose and prepare correspondence (regular and confidential). Type and distribute spreadsheets, correspondence, meeting notes, agendas, minutes, itineraries and reports.

Executive Office Management

• Manage incoming general information calls, checking voicemail regularly, and routing messages to appropriate team members.

• Ensure adequate stocks of office supplies, equipment and amenities.

• Host visitors and guests visiting the Executive Office.

• Oversee incoming/outgoing mail and packages.

• Ensure the presentation of the Executive Office to the Christophe Harbour brand standards at all times.

• Experience in desktop publishing and/or graphics experience.

Requirements

• Minimum 3-5 years’ experience in a similar role ideally in a luxury or executive level environment.

• Ability to be flexible, even-keeled under pressure, and consistently professional.

• Highly proficient in Microsoft Office (Outlook, Word, Excel, Publisher and Power Point), social media.

• Detail conscious and highly accurate.

• Excellent customer service skills.

• Excellent verbal and written communication skills.

• Solid understanding of business protocol and etiquette.

• Ability to handle multiple tasks simultaneously.

• To handle information/situations with tact, diplomacy and confidentiality.

• Strong planning, organisational and execution skills.

• Initiative with sound judgment and decision making skills.

• Creative solutions finder.

• Ability to work independently, with minimal instructions.

• Ability to remain calm when under pressure (resilience).

• Have leadership qualities and a dynamic personality.

If you are selected to join Christophe Harbour you will receive a competitive annual salary, paid leave, and other applicable benefits. Apply by December 22nd, 2017 by emailing your full resume to recruitment@christopheharbour.com with a cover note telling us why you are the perfect person to join the Christophe Harbour team.

Contact Information
Company Christophe Harbour Development Co.
Address P.O.Box 2131, Basseterre, St. Kitts
Phone 8694664557
Email recruitment@christopheharbour.com

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